Ria Mooijaart & Partners

Privacy declaration

Here you will find the privacy statement of Ria Mooijaart & Partners. This describes how your personal data that is collected is processed and for what purposes your data is stored by Ria Mooijaart & Partners.

The privacy statement will sometimes be adapted by, for example, legislative changes. It is therefore recommended to periodically consult the statement.

You are currently reading the privacy statement from Ria Mooijaart & Partners. Ria Mooijaart & Partners is a PR & communication agency that focuses on the brand experience positioning of companies in the hospitality industry (hotels, restaurants, cafés). Think of giving advice and developing visual and written communication.

There are situations in which your data is collected by Ria Mooijaart & Partners. It is therefore good that you know what is being done and how you can indicate your wishes regarding your data. This statement is about this.

If you are uncomfortable about the use of your data by Ria Mooijaart & Partners, please contact us!

Ria Mooijaart & Partners bvba
Waregemsestraat 35
9771 Nokere – Belgium
Tel: + 32 9 335 62 13
Mobile: + 32 476 800 811
Email: info@riamooijaart.com

Purpose of data

Personal information is collected by Ria Mooijaart & Partners for a number of purposes. These are explained below.

1. Sending of newsletters & press releases

Ria Mooijaart & Partners sends out newsletters and press releases via e-mail. These newsletters and press releases are on the one hand commercial and on the other hand focused on knowledge sharing. Your first name and e-mail address will be collected via the appropriate form on the Ria Mooijaart & Partners website. In addition, you can be asked verbally or textually to sign up.

2. Contact us

Your data will be collected when you contact Ria Mooijaart & Partners via the website. However, in this you will only be asked for the necessary information enabling to offer a proposal or a service, such as your name, company name, e-mail address, telephone number and project description.

3. Analytics

The website of Ria Mooijaart & Partners collects your data to improve the website. This is done with Google Analytics. This information is anonymous and is therefore not bound to your personal data. Think of information such as the duration of your website visit or the pages you visit a lot.
All data will only be processed with your permission or to execute the agreements that are agreed upon, or because processing is necessary to bring you in contact with potential customers and/or contractors.

Receivers

The data received and processed by Ria Mooijaart & Partners will be managed through:

1. Mailchimp

The newsletters and press releases will be send through Mailchimp. The moment you sign up for the newsletter or for receiving press releases, your e-mail address and first name will automatically be saved in the appropriate list within Mailchimp.

2. Hosting

The e-mail of Ria Mooijaart & Partners is hosted by OVH.com When you contact us via the forms or via e-mail, those e-mails will be stored on the servers of OVH.com.

3. Backups

The website and back-ups of the website are host by OVH.com. Data that you leave on the website of Ria Mooijaart & Partners are stored on the servers of OVH.com.

Storage period

Your data will be stored by Ria Mooijaart & Partners for a longer period of time, but never longer than is necessary for carrying out activities, unless we have to keep your data for longer because of a statutory regulation.

1. Sending newsletters and press releases

Your e-mail address and first name are stored in Mailchimp. The storage of your data is for an indefinite period of time. You can unsubscribe whenever you want via the link at the bottom of the newsletters or by sending an email to privacy@riamooijaart.com

2. Getting in touch

The moment you contact Ria Mooijaart & Partners via email, the data you send, such as your name, company name, and e-mail address, will be stored on the mail server. Those e-mails will be saved up to a maximum of two years.

3. Analytics

The data that Analytics collects on the website is anonymous, so it is not linked to your name, company or e-mail address. This data is stored indefinitely within Google Analytics.

4. Security

No physical copies of your personal data will be made. Your data is only managed in the aforementioned systems and software.
The personal data that is managed by Ria Mooijaart & Partners or by the aforementioned third parties can only be accessed via top-level software and protected by a password and where possible with two-step verification.
With this two-step verification, a code is generated from the software and sent to Ria Mooijaart & Partners. This code must be used during the login process.

The devices that open your data are each also locked with a password. The number of devices that have access to your data is limited to only the necessary devices.
In addition, your visit to our website is secured by an SSL certificate. This means that your connection to the Ria Mooijaart & Partners website is private. You can recognize this protection by the green lock for the url.

In addition, the Ria Mooijaart & Partners domain has been signed with DNSSEC. This is an extra tool that makes the ‘signposting’ of the website safer and more familiar.

Your rights

1. Right of inspection

You have the right to request your data at all times that are recorded and saved at Ria Mooijaart & Partners. You can do this by sending an e-mail or by calling Ria Mooijaart & Partners. You will then receive an overview of your data.

2. Right of rectification

Is your data not correct? Or have your details changed? You have the right to have this rectified by Ria Mooijaart & Partners. You can adjust your data about the newsletter via the appropriate url at the bottom of each email.

4. Right of transferal

If you need to transfer your data that is stored at Ria Mooijaart & Partners to another company, then you have the right to take it with you. Ria Mooijaart & Partners must transfer all your data to the other party.

5. Right to delete your data

Do you no longer want your data recorded with Ria Mooijaart & Partners? Then you have the right to have your data deleted.

6. Right to submit a complaint

You have the right to file a complaint with the Belgian Data Protection Authority if you feel that Ria Mooijaart & Partners does not handle your data correctly.

7. Right to stop data use (objection)

Do not you want Ria Mooijaart & Partners to use your data? Then you have the right to stop us using your personal data.
The use of these rights can be done via privacy@riamooijaart.com by sending a copy of the ID-proof whereby the passport photo, the numbers at the bottom of the passport, ID-proof number and BSN are made illegible. The aim is to respond within a week.

Responsibilities

Ria Mooijaart & Partners processes personal data on the basis of a legitimate interest, namely a commercial interest. Think of offering services or products from clients of Ria Mooijaart & Partners via e-mail.
The data that is mandatory to deliver is the minimum required data for the provision of the services or products. For example, your e-mail address is required to be able to send the newsletters and press releases. If this mandatory information is not supplied, Ria Mooijaart & Partners can not offer the relevant service.
If it is necessary to share information that you have shared with Ria Mooijaart & Partners with others than the parties mentioned above (for example, to offer a service), your permission will first be requested.

Ria Mooijaart & Partners reserves the right to disclose the information when this is required by law or if Ria Mooijaart & Partners deems this justified to comply with a legal request / process or to protect the rights, property or safety of Ria Mooijaart & Partners. In doing so, we always try to respect your right to privacy as much as possible.

Do you still have questions? Feel free to contact us via the contact details below.